PRIME FUNCTION

To manage and control material, chemical, consumable, tooling, and component storage activities supporting Special Process – Surface Treatment operations, ensuring timely availability, proper storage, traceability, inventory accuracy, and compliance with aerospace quality, safety, and environmental requirements.

JOB DESCRIPTION / RESPONSIBILITIES

• Manage day-to-day stores activities supporting surface treatment and special process operations.
• Receive, inspect, identify, and store chemicals, masking materials, consumables, components, and other process-related materials.
• Ensure materials are received only against approved purchase orders and required specifications.
• Verify quantity, batch number, expiry date, shelf life, certificate of analysis (COA), and other required documentation.
• Maintain complete traceability of chemicals and process materials from receipt to consumption.
• Ensure proper segregation and storage of chemicals and materials based on compatibility and safety requirements.
• Monitor minimum, maximum, and reorder levels for chemicals and consumables.
• Ensure timely availability of materials to Surface Treatment, Masking, and Laboratory teams.
• Follow FIFO / FEFO practices wherever applicable, particularly for chemicals and shelf-life-controlled materials.
• Maintain accurate inventory records in SAP / ERP systems.
• Prepare and maintain GRN, material issue, stock transfer, and consumption records.
• Monitor chemical and consumable consumption against defined standards and investigate abnormal usage.
• Conduct periodic stock verification, cycle counting, and physical inventory reconciliation.
• Identify and control expired, damaged, rejected, slow-moving, and non-moving materials.
• Coordinate with Purchase, PPC, Quality, Production, and Finance teams for material-related requirements.
• Ensure proper handling, labelling, storage, and disposal of chemicals as per EHS requirements.
• Maintain Safety Data Sheets (SDS/MSDS) and required chemical documentation.
• Support internal, customer, statutory, and certification audits related to stores and material traceability.
• Ensure proper housekeeping, 5S, safety, and material identification within the stores area.
• Support continuous improvement initiatives for inventory optimization, space utilization, and material handling.
• Train and guide stores personnel on material handling, traceability, safety, and system procedures.

AUTHORITY

• Verify and accept materials within the defined stores inspection and documentation scope.
• Hold materials with incorrect documentation, damaged packaging, expired shelf life, or traceability concerns.
• Control material issue based on authorized production requirements.
• Recommend replenishment of chemicals and consumables based on stock levels.
• Escalate material shortages, discrepancies, expired materials, and safety concerns to the reporting manager.
• Recommend corrective actions for inventory and storage-related issues.
• Coordinate with Quality and Purchase teams for resolution of material non-conformities.

JOB SPECIFICATION / COMPETENCY

Educational Qualification

• BE / B.Tech / Diploma in Mechanical, Chemical, Industrial, Production, Materials Engineering, or related discipline.
• Certification in Stores / Inventory / Supply Chain Management is preferred.

Experience

• 2 - 3 years of experience in Stores, Warehouse, Inventory Control, or Material Management.
• Experience in Aerospace, Surface Treatment, Chemical Processing, Automotive, or Precision Manufacturing is preferred.

Technical Competencies

• Good knowledge of stores and inventory management.
• Understanding of chemical and consumable storage requirements.
• Knowledge of FIFO / FEFO and shelf-life management.
• Understanding of material traceability, batch control, and documentation.
• Knowledge of SAP / ERP inventory transactions.
• Familiarity with GRN, material issue, stock transfer, and inventory reconciliation.
• Understanding of SDS/MSDS and basic chemical safety requirements.
• Knowledge of 5S, warehouse management, and material handling practices.
• Good knowledge of Microsoft Excel and inventory reporting.
• Awareness of aerospace quality and documentation requirements.

Behavioral Competencies

• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Analytical and problem-solving ability.
• Strong ownership and accountability.
• Proactive approach to material availability and inventory control.
• Ability to work under pressure and meet production requirements.
• Team-oriented and disciplined approach.

PERFORMANCE MEASURES

• Inventory accuracy and stock reconciliation.
• Timely availability of chemicals and consumables for surface treatment operations.
• Reduction in material shortages and production stoppages due to stores issues.
• Compliance with FIFO / FEFO and shelf-life requirements.
• Accuracy and timeliness of SAP / ERP transactions.
• Proper material traceability and documentation compliance.
• Reduction in expired, damaged, and obsolete inventory.
• Controlled chemical and consumable consumption.
• Successful completion of stock audits and reconciliation.
• Audit compliance with aerospace, quality, safety, and environmental requirements.
• 5S, housekeeping, and safe chemical storage compliance.
• Improvement in warehouse space utilization and material handling efficiency.

Skills

Competencies