JOB DESCRIPTION – EXECUTIVE, STORES & DISPATCH

PRIME FUNCTION

Manage material inward and outward movements, daily stores operations, documentation, and machine packing activities to ensure accurate inventory, safe handling, and timely dispatch.

JOB DESCRIPTION / RESPONSIBILITIES

•Receive incoming materials and verify quantities and condition against purchase orders, invoices, and delivery challans.
•Coordinate with Quality and Purchase teams for inspection, acceptance, and resolution of material discrepancies.
•Prepare Goods Receipt Notes (GRNs) and maintain accurate inward entries in the ERP system.
•Ensure proper identification, storage, and preservation of materials.
•Issue materials to departments against approved requests and maintain issue and return records.
•Manage outward material movements, including dispatches, vendor returns, and interplant transfers.
•Maintain stock records, conduct physical stock checks, and reconcile discrepancies.
•Prepare and maintain inward/outward registers, delivery challans, packing lists, and other dispatch documents.
•Coordinate machine packing, including suitable packing materials, securing, labelling, and protection against transit damage.
•Coordinate with internal teams, packing vendors, and transporters for timely loading and dispatch.
•Maintain housekeeping and follow safety procedures during storage, packing, and material handling.

AUTHORITY

•Receive and issue materials against approved documents and requests.
•Coordinate with departments, vendors, and transporters for stores and dispatch activities.
•Report material shortages, damage, stock discrepancies, and packing issues to the reporting manager.

JOB SPECIFICATION / COMPETENCY

•Education: Diploma or graduate in a relevant discipline.
•Experience: Relevant experience in stores, material handling, documentation, and packing or dispatch operations.
•Technical Competency: Knowledge of inventory control, inward/outward documentation, ERP transactions, MS Excel, and machine packing procedures.
•Behavioural Competency: Attention to detail, effective coordination, time management, and problem-solving.

PERFORMANCE MEASURES

•Accuracy and timeliness of material receipt and issue entries.
•Inventory accuracy and timely reconciliation of stock discrepancies.
• Completeness and accuracy of stores and dispatch documentation.
•Timely completion of machine packing and dispatch.
•Compliance with packing requirements, housekeeping, and safety procedures.
•Reduction in material damage during storage, handling, and dispatch.